Executive Assistant: LANCASTER, PA

 

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Description:

We are seeking a motivated competent Executive Assistant to provide personalized secretarial and administrative support in a well-organized timely manner. This position will work and report directly to the CEO.


DUTIES:

  • Manage schedule, travel, calendar, and communications for the company CEO.
     
  • Organize and prepare meeting agendas and rooms.
     
  • Take detailed notes during meetings.
     
  • Act as the point of contact between internal/external customers.
     
  • Keep detailed records of documents and reports.
     
  • Handle requests, feedback. and queries quickly and professionally.
     
  • Draft memorandums.
     
  • Run and complete errands in a timely manner.
     
  • Answer/screen and respond to phone calls and emails from internal/external customers.
     
  • Produce reports, presentations, and briefs.
     
  • Organize company related activities.
     
  • Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.

QUALIFICATIONS:

  • Bachelors in Business Administration (required).
     
  • 1-year experience
     
  • Bilingual (preferred).
     
  • Strong communication and organizational skills.
     
  • Ability to prioritize multiple projects independently.
     
  • Proficiency with Word, Excel, and web-based communication.
     
  • Must be able to maintain confidentiality.
     
  • Understanding of office management systems and procedures.
     
  • Ability to adapt to changing situations and maintain a positive attitude.
     
  • Ability to handle stressful situations.